Financial Affairs

ACCOUNTS PAYABLE

The Accounts Payable Department is responsiible for processing all of the University's outstanding invoices for services and goods. Accounts Payable also processes all employee travel and reimbursement requests. The department processes Vendor invoices, Student Organization reimbursements and payments to our International Guests.

Accounts Payable makes remittance by Voucher Check, ACH (Automated Clearing House), Wire Transfer and Foreign draft. The majority of payments are handled by paper check in USD currency. Accounts Payable can make other payment arrangements for you if your vendor requires payment in a different currency.

Please contact Juan Gonzalez, AP Operations Supervisor at (312) 362-5335 for additional direction.

Accounts Payable uses the PeopleSoft ERP system. All vendor invoices are processed, vendors reviewed, tax information collected, tax documentation confirmed with the IRS, PeopleSoft Chartfield information and Budget Manager approval is obtained, prior to payment being remitted.

How do you pay someone? Original Invoices mailed directly to Accounts Payable is the best option for Vendors to be paid. If the invoice is left with the Budget Manager please sign and date the invoice for payment approval, include your PeopleSoft Chartfields and forward the original invoice to Accounts Payable. Should you not have an invoice, ie Honoraria; complete a Voucher Check request, attach back up to support the payment request, and forward to Accounts Payable. Please see the link to Voucher Checks for more information. Employee Reimbursements complete an Employee Reimbursement Form and attach original supporting documentation, please see the link to Employee Reimbursements for more information.

Where is Accounts Payable? Located on the 19th floor of 55 E Jackson. Our mailing address for your vendors is:

DePaul University
1 E Jackson Suite 1900
Attn: Accounts Payable
Chicago, IL 60604

How to contact us? Accountspayable@depaul.edu

Please contact Juan Gonzalez, AP Operations Supervisor at (312) 362-5335 for additional direction.