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PROFESSIONAL SERVICES

Professional service providers are independent contractors, consultants or organizations that provide infrequent, unique functions specific to DePaul University’s needs and for which payment is legally or traditionally expected. DePaul University employees are never paid as professional service providers.
General characteristics of professional services:

• Services are ongoing over a period of time
• In exchange for expected payment, the supplier provides a tangible deliverable product, such as a report, an analysis, software code, or a process or assistance with a task (e.g. strategic planning process, meeting planning or facilitation, assistance with an executive search, market research assistance, etc.)
• Payment for such services is the recipient's primary source of income
• The supplier has strict expectations (e.g. quoted or contracted pricing) for specific reimbursement on a per hour, per Diem, or per project basis

BEFORE EVENT: Complete the Professional Services Form Agreement from the Office of the General Counsel for any compensation of professional services.

AFTER EVENT: Submit agreement along with the appropriate back-up documentation to the Accounts Payable department. Expenses to be paid for professional service providers (non-DePaul University employees) not qualifying under the Honorarium payments can be obtained as follows:
Services totaling $2,500 or less:

1. Instruct professional service provider to send invoices to the Accounts Payable department.
2. Accounts Payable scans the invoice to budget manager of the responsible department; original invoice is retained in Accounts Payable for follow up and check support.
3. On the scanned invoice, indicate the complete PeopleSoft chartfields and submit with the appropriate authorized signature/s for approval to be paid to the Accounts Payable department. 

Services totaling above $2,500:

1. A valid purchase order must be issued by Procurement before any billable services/goods are provided. As part of the requisitioning process, the Budget Manager/Delegate must submit a requisition for the services rendered via eProcurement found in the Campus Connection / Financial System link. Requisitions are subject to the review and approval of Procurement Services. Procurement issues a purchase order to the provider (supplier) once the requisition is authorized.  
2. Once services/goods are supplied, instruct the provider to reference the purchase order number on the invoice and send the invoices to the Accounts Payable department.
3. Budget Manager/Delegate should frequently visit the Accounts Payable / DePaul Invoice Approval link for invoices pending approval found in the Campus Connection / Financial System link.
4. Once the Budget Manager/Delegate has approved the invoice for payment, Accounts Payable will remit payment to the supplier.

In all cases, professional service providers to DePaul University must submit an invoice for payment. Invoice payment terms are processed Net-30 (payment is made 30 days from the invoice date). The submitted invoice should always include the dates of service and specific descriptions of the work performed.