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PROCUREMENT SERVICES

Procurement Services is responsible for the university's purchasing processes, which includes Purchasing Processes, Competitive Bidding, Vendor Relationships, Preferred Vendors, the University ProCard, Travel & Entertainment and the Salvage Program.

QUICK LINKS
Account/Category Codes Procurement Staff
Commodity Processes Procurement Training
Preferred Vendors Vendor Selection Philosophy

FORMS
ProCard Purchasing Salvage

VENDOR SITES PERSONAL
AT&T Premiere Demon Discounts
Staples Advantage Salvage Store
Stationery  

RECENT NEWS

Being an Efficient & Cost Conscious Budget Manager
August 27, 2014
Procurement Services created a new guide to help Budget Managers make more efficient and cost conscious purchasing decisions.


ProCard Transition Update
August, 26, 2014
The University is well underway in its transition to the new PNC/IntelliLInk ProCard system.  Trainings are continuing and nearly 600 cards have been distributed so far. Make sure to register as soon as possible to ensure you have your new card before the Chase cards are cancelled on August 31st.

In addition to attending training, a new Employee Acknowledgement of Responsibilities / Agreement to Accept form must be signed by both the cardholder and approving official before cards can be released.

You can see dates and register for training online. Additionally, Procurement Services can conduct training at your office's staff meetings or other functions. Contact us to schedule one if this will work better for your area.

More information can be found at the ProCard Transition page.


August Procurement Update
August 12, 2014
This month's Procurement Update includes information on ProCard Transition, Vendor Fair, Procurement Website Resources, Staples Advantage and New Demon Discounts Vendors & Book Sale!.


New Website Features!
August 6, 2014
Procurment Services recently added a few new pages to our website:

  • Cost Savings Suggestions - Use this form to submit ideas on ways the university can save money. Procurement will evaluate them or forward to the appropriate office.
  • PC Leasing Expirations - A new spreadsheet is now online with all machines and their expiration dates to help budget managers plan ahead.
  • Master Agreements - This page provides additional information on master agreements and when to use them.

FY14 stats: PC Leasing Unwind
August 6, 2014
The wind down of PC Leasing continues, with over 2,100 machines ending their leases in FY14! That concludes year two of the three phaseout on individuals machines, so all areas should be seeing the savings in their area now. We're also starting the phase out of lab machines, which will net us another $1m a year in savings (on top of $1m for individual machines!). That phaseout should be finished by FY16, saving the university a good chunk of change.


Staples Advantage Account Representative
July 30, 2014
We're sad to announce that our Staples Advantage account rep, Jackie VanZant, is retiring this week. After ten years on the DePaul account and seventeen with Staples, she felt it was time. Jackie looks forward to her new life in Florida, hunting bears, panthers and sharks (yes, we're being serious - that image is one she actually caught). We wish her the best of luck!

Michael Aulenta will be our next contact person and he looks forward to working with you all.


FY14 Stats: Purchase Orders
July 23, 2014
It was a busy year in Procurement last year. Just under 3,000 purchase orders totaling $77 million were issued. And, the best part - almost all of them were in compliance! 97.3% were put in before the order was placed and 99% met the bid policy. Great job guys!

Facility Operations had the most, followed by Enrollment Management in second and the Office of the Provost in third. And that's pretty much the same as it is every year.


FY14 Stats: Salvage Program
July 21, 2014
Well, salvage certainly had an amazing year last year. Nearly 5,000 items came through Procurement Services to be resold, recycled or destroyed (nearly all were recycled!). 1,200 of them were resold, generating over $93,000 in revenue for the University!

Of course, that just means we'll have to sell even more in FY15. To $100,000! (be sure to visit the Salvage Store and help out).


July Procurement Update
July 16, 2014
This month's Procurement Update includes information on ProCard Transition , Fiscal Year Stats, On-Campus Catering, New Salvage Form and New Demon Discounts Vendors.


June Procurement Update
June 16, 2014
This month's Procurement Update includes information on New ProCard Vendor, Year-End Purchasing Deadlines, FedEx Contract Renewal, New Demon Discount Vendors & Salvage Store.

Archived News