Financial Affairs

PROCUREMENT SERVICES

The Procurement Services office provides support to university departments with regards to their purchasing needs. This includes purchasing processes, vendor relationships, the university procard program, travel and entertainment processes and the salvage program.

The office also maintains the Demon Discounts web site and University Salvage Store for personal purchases.

To contact Procurement Services please call (312) 362-7510 or email procurement@depaul.edu.

Recent News

FY10 Changes (June 30, 2009)
As a reminder, several changes take effect starting July 1, 2009:

  • Procurement policies have been updated, particuarly in regards to after-the-fact requisitions and competitive bidding. Departments should review all the policies, which can be found on the Guides & Resources page.

  • Category codes have been reduced (from 200 to 90). The complete list can be found on teh Category/Account Code page.

  • AT&T Mobility (cellular service), Travel Leaders (travel reservations) and R4 Services (records storage and shredding) begin their new contracts. Please utilize these vendors for your department needs.

Made by Entrepreneurs Program (June 9, 2009)
Procurement Services and the Coleman Entrepreneurship Center are pleased to announce a new type of vendor classification for small businesses. The Made by Entrepreneurs is Coleman’s membership directory and features small businesses and ventures around Chicago, including many DePaul alumni and student-owned ventures.

For more information on the program visit the Vendor Relationships page or the Made by Entrepreneurs page.

June 2009 Procurement Update (June 4, 2009)
The June newsletter features articles on the Updated Procurement Policies, End of Fiscal Year, R4 Services, and Travel Leaders. Click here for the PDF.

Updated Purchasing Policies (May 29, 2009)
Procurement Services recently completed a comprehensive review of all university purchasing policies, and made numerous revisions around three goals:

(1) ensure purchasing processes are as efficient as possible for budget managers;
(2) promote sound use of financial resources; and
(3) develop appropriate compliance protections.

The primary changes are related to the enforcement of bidding procedures and ending the practice of 'after-the-fact' requisitions. However, most policies were rewritten to ensure they were consistent with each other and other university policies and procedures.

These changes will become effective on July 1, 2009. For more information see the following documents:

If your department would like additional training on these policy changes please contact Procurement Services at x2-7510 or procurement@depaul.edu.

PC Buying and Leasing Guide (May 22, 2009)
Procurement Services recently released a PC Buying and Leasing Guide to help departments select computers that best meet their needs as well as the university's technology strategy.

Information on this program can be found here and in the PDF guidebook.

Fiscal Year End - Important Dates (May 21, 2009)
The current fiscal year ends on June 30, 2009. Here are some important dates to be aware of:

Thursday, June 4th Last day to enter technology and furniture requisitions in PeopleSoft
Friday, June 19th Last day to enter all requisitions in PeopleSoft
Thursday, July 2nd All invoices should be submitted to Accounts Payable
Thursday, July 2nd All request for travel reimbursement should be submitted to Accounts payable & All employee reimbursements should be submitted to the Cashier's Office
Monday, July 6th ProCard close date, all chartfield edits must be completed

General Reimbursement Form (May 21, 2009)
A new form has been created for general reimbursements. This form helps Budget Managers to meet IRS documentation requirements. There is also more space to allow for documentation of business purpose, business attendees, organization affiliations and entertainment expense justifications. The form will also automatically determine the correct mileage reimbursement rate. Click to View!

RFP Updates (May 21, 2009)
R4 Services was recently selected as the winner of the Document Storage and Shredding Services RFP. R4 will be the preferred provider for off-site file storage, shred bins, and general shredding services. More information and introduction meetings will take place soon, with official partner roll-out taking place around July 1, 2009.

Procurement Services expects decisions on the Cellular Services and Travel Management Services RFP's to be made in the next few weeks. More information will be provided once a decision is made.

For a listing of archived news please click here.