Financial Affairs

CATEGORY AND ACCOUNT CODES

Category and account codes are used to determine how expenses should be classified for budget and reporting needs.

Category codes are utilized in the purchase order process to route requisitions to the buyer who specializes in that area, while account codes are utilized in various reports on university spend.

The most common expense codes are listed below. For a complete list of account codes click here.

If you need assistance determining appropriate account numbers, please contact Financial Accounting.

Category Code Account Code Description
AD100 553110 Advertising
AD200 553650 Student Recruiting
AD300 553080 Pictures
AP100 552500 Appliances
AR100 552500 Artwork
AV100 552500 Audio/Visual Equipment
BI100 552810 Binding
CM100 552500 Communications Equipment
CM200 609900 Capital Telecom Expenses
CE100 552500 Copy Equipment
CP100 552502 Computer Hardware & Accessories
CP200 210004 Computer Leases (Procurement Use Only)
CP300 553130 Computer Services (External)
CP400 552880 Library E-Resources (Library Only)
CT100 553120 Commencment
ER100 552240 Equipment Repairs
FN100 552501 Furniture
FO100 553880 Remodeling Expenses
FO110 559640 Facility Fees
FO120 559640 Moving Expenses
FO130 602310 Contracted Maintenance
FO140 602320 Elevator Maintenance
FO150 602330 Engineering Maintenance
FO160 602420 Physical Plant Repairs
FO170 602430 Landscaping
FO180 602440 Snow Removal
FO190 602450 Contract Janitors
FO200 602460 Window Cleaning
FO210 602470 Scavenger Service
FO220 602480 Exterminating
FO230 602490 Physical Plant Projects
FO240 603110 Facilities Rental
FO250 603140 Facilities Lease
FO270 605520 Electrical Service
FO280 609800 General Construction Projects
FO290 609810 Fixed Furniture & Equipment
FO300 609820 Mechanical HVAC
FO310 609830 Landscaping
FO320 609840 Fire Protection & Alarms
GT100 553410 Grant subcontracts < $25,000
GT200 553420 Grant subcontracts > $25,000
GT300 554900 Grant Computers (Grants Only)
LE100 552210 Operating Leases
LE110 552210 Operating Leases (Technology)
LE200 552200 Capital Leases
MA100 552270 Maintance Agreements
MA200 552270 Maintance Agreements (Technology)
MS100 553490 Meeting Expenses
MS200 553500 Entertainment (Catering)
MS300 553500 Entertainment (Other)
MU100 552500 Musical Equipment
OE100 552500 Other Equipment
OE200 554600 Other Expenses
PH100 553190 Photocopies
PO100 553170 Postage
PS100 553400 Professional Services
PS200 553400 Professional Services (Technology)
PS300 603400 Auditor Fees
PS400 603420 Legal Fees
PS500 553680 Services for the Disabled
RE100 552530 Equipment Rental
SC100 552500 Science/Lab Equipment
SF100 552890 Software (Library)
SF200 553100 Software
SU100 554900 Office & Other Supplies
SU200 554630 Medical Supplies
SU300 554910 Educational Materials
SU400 554930 Printed Materials
TE100 553240 Non-Central Telecommunications
TH100 553740 Theatre - Costumes
TH120 553870 Theatre - Costume Rental
TH150 553770 Theatre - Makeup
TH200 553760 Theatre - Scenery
TH250 553750 Theatre - Props
TH300 553780 Theatre - Sound
TH310 553790 Theatre - Electric
TH400 553860 Theatre - Scripts
TH500 553890 Theatre - Showcase Expenses
TH600 553880 Theatre - Remodeling
TH700 553900 Theatre - Playwork Expenses
TR100 555200 Domestic Travel
TR200 555220 Foreign Travel
TR300 553630 Workshops
TR310 555190 Seminar Expenses
TR400 555240 Relocation Expenses
TV100 552211 Cable Television
UN100 552560 Uniforms
VE100 552500 Vehicle Purchases
VE200 552210 Vehicle Leases
VE300 554680 Vehicle Repairs