Updated Purchasing Policies (May 29, 2009)
Procurement Services recently completed a comprehensive review of all university purchasing policies, and made numerous revisions around three goals:
(1) ensure purchasing processes are as efficient as possible for budget managers;
(2) promote sound use of financial resources; and
(3) develop appropriate compliance protections.
The primary changes are related to the enforcement of bidding procedures and ending the practice of 'after-the-fact' requisitions. However, most policies were rewritten to ensure they were consistent with each other and other university policies and procedures.
These changes will become effective on July 1, 2009. For more information see the following documents:
If your department would like additional training on these policy changes please contact Procurement Services at x2-7510 or procurement@depaul.edu.
PC Buying and Leasing Guide (May 22, 2009)
Procurement Services recently released a PC Buying and Leasing Guide to help departments select computers that best meet their needs as well as the university's technology strategy.
Information on this program can be found here and in the PDF guidebook.
Fiscal Year End - Important Dates (May 21, 2009)
The current fiscal year ends on June 30, 2009. Here are some important dates to be aware of:
| Thursday, June 4th |
Last day to enter technology and furniture requisitions in PeopleSoft |
| Friday, June 19th |
Last day to enter all requisitions in PeopleSoft |
| Thursday, July 2nd |
All invoices should be submitted to Accounts Payable |
| Thursday, July 2nd |
All request for travel reimbursement should be submitted to Accounts payable & All employee reimbursements should be submitted to the Cashier's Office |
| Monday, July 6th |
ProCard close date, all chartfield edits must be completed |
General Reimbursement Form (May 21, 2009)
A new form has been created for general reimbursements. This form helps Budget Managers to meet IRS documentation requirements. There is also more space to allow for documentation of business purpose, business attendees, organization affiliations and entertainment expense justifications. The form will also automatically determine the correct mileage reimbursement rate. Click to View!
RFP Updates (May 21, 2009)
R4 Services was recently selected as the winner of the Document Storage and Shredding Services RFP. R4 will be the preferred provider for off-site file storage, shred bins, and general shredding services. More information and introduction meetings will take place soon, with official partner roll-out taking place around July 1, 2009.
Procurement Services expects decisions on the Cellular Services and Travel Management Services RFP's to be made in the next few weeks. More information will be provided once a decision is made.
May 2009 Procurement Update (May 19, 2009)
The May newsletter features articles on the End of Fiscal Year, Reimbursement Form, RFP Updates, and more. Click here for the PDF.
Demon Discount & Diversity Vendor Showcase (May 13, 2009)
The 2009 Demon Discount and Diversity Vendor Showcase was a success! A big thank you to the 290+ staff and faculty members who attended and the 21 vendors who participated. We hope you found the event to be helpful. Click here to view all details and see pictures from the event
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Demon Discount & Diversity Vendor Showcase (April 20, 2009)
Please join us for the 2nd Annual Demon Discount & Diversity Vendor Showcase. This event is similar to the Vendor Fair, but features Demon Discount vendors and Minority/Woman owned businesses. Click to view full details of the showcase!
Lincoln Park Campus
Thursday, April 30, 2009
10:00 am – 1:00 pm
Student Center - 314AB |
Loop Campus
Friday, May 1, 2009
10:00 am – 1:00 pm
CNA - 406 & 406A |
April 2009 Procurement Update (April 16, 2009)
The April newsletter features articles on the Staples Lunch & Learn, Demon Discount & Diversity Vendor Showcase, New Hotel Discounts, and more. Click here for the PDF.
Staples Spring Savings (April 15, 2009)
Everyone can benefit from some extra savings — after all, every little bit counts.
Click here for your in-store coupon good for 10% off most personal purchases during Customer Appreciation Week from April 26 - May 2.
Lunch & Learn - Staples (April 12, 2009)
Please join Procurement Services and Craig Omiski, our new dedicated representative from Staples Promotional, for a Lunch & Learn session to find out more about the products and services offered through Staples Promotional.
Lincoln Park:
Monday, April 27th
12:00 – 1:00pm
Student Center, 314B |
Loop:
Tuesday, April 28th
12:00 – 1:00pm
55 East Jackson (CNA), 406 |
RSVP by 4/24 via email to: procurement@depaul.edu (including location!)
*Not required, but encouraged so we have food for everyone!
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March 2009 Procurement Update (March 17, 2009)
The March newsletter features articles on the Demon Discount & Diversity Vendor Showcase, RFP updates, Gifts to Employees policy, new discount partners, and more. Click here for the PDF.
Contract Training Presentation (March 13, 2009)
Procurement Services and the Office of the General Counsel recently held a presentation on contracting for goods and services at DePaul. The joint presentation covered contract law basics, requisition process, competitive bidding, purchase order essentials, signature authority, legal review of contracts, and helpful tips for negotiating contracts. For a copy of the presentation slides and notes, please download here.
Negotiation Tips Added (Feb 13, 2009)
A top 10 list of negotiation tips has been added to the Procurement Services website - tips include: listening, not accepting the first offer, responding to gambits and more. For the full list visit the Negotiation Tips page.
February 2009 Procurement Update (Feb 10, 2009)
The February newsletter features articles on the Corrigan Lunch and Learn session, training on contracts and POs, scam warnings, procard comments and new staff members. Click here for the PDF.
Contract Training with OGC & Procurement
(Feb 9, 2009)
Procurement Services and the Office of the General Counsel are combining forces to help you better understand contracting for goods and services at DePaul. The joint presentation will cover contract law basics, opening requisitions, competitive bidding, purchase order essentials, signature authority, legal review of contracts, helpful tips for negotiating contracts, and more. Whether you’re new to contracting or a seasoned expert looking for new tips and techniques, we invite you to join us:
Lincoln Park
Wednesday, Feb. 25th
Student Center 324
10:00-11:30am
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Loop
Thursday, Feb. 26th
CNA 406
2:00-3:30pm
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To attend please RSVP via email to: rshoffne@depaul.edu
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New Staff Member – Greg Oladipo (Feb 3, 2009)
Procurement Services is happy to welcome a new member to our team. Greg Oladipo is a new part-time staff member responsible for technology development and website administration – including the Salvage Store, Demon Discounts and Procurement Services websites.
Greg is originally from Houston, Texas and he has a B.S. in Computer Graphics and Animation from DePaul.
ProCard Commenting - Best Practices (Jan 23, 2009)
Procurement Services has put together a best practices guide and examples of common ProCard purchases and how to best comment them in Pathway to meet both IRS guidelines and university policy. The document is incorporated into the ProCard Handbook and as a stand-alone document.
Corrigan Moving Services - Lunch & Learn (Jan 27, 2009)
DePaul Procurement Services recently established a partner agreement with Corrigan Moving Systems (United Van Lines) to provide departments and individuals with moving assistance.
Please join us for a Lunch & Learn session where you can hear about the services and solutions offered by Corrigan Moving System, and have a chance to meet DePaul’s dedicated account representative.
In addition to a short presentation and time for questions and answers, lunch will be provided. For more information, click here to see the PDF announcement.
When:
Friday, February 13th
12:00 – 1:00pm
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Where:
55 East Jackson,
19th Floor Conference Room
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RSVP via email to: procurement@depaul.edu
*Not required, but encouraged so we have food for everyone!
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January 2009 Procurement Update (Jan 15, 2009)
The January newsletter features articles on new standard PC models, discounted iPhone 3G plans for personal use and new vendors to the Demon Discounts website. Click here for the PDF.
Two new Demon Discounts Vendors (Jan 10, 2009)
Procurement Services recently added two new vendors to the Demon Discounts program:
Vendors Help Support Christmas at DePaul (Jan 3, 2009)
Procurement Services would like to thank our vendors who graciously provided support for the 2008 Christmas at DePaul:
2009 Mileage Reimbursement Change (Jan 1, 2009)
Beginning January 1, 2009 the standard mileage rate for the use of a vehicle will be 55 cents per mile. In addition, only vehicles owned by DePaul should have fuel charges reimbursed. Personal vehicle fuel expenses are covered in the reimbursement rate.
December 2008 Procurement Update (Dec 10, 2008)
The December newsletter features articles on the 2009 mileage reimbursement increase, an overview of the salvage program, year-end ordering deadlines and holiday discounts. Click here for the PDF.
November Procurement Update (Nov 15, 2008)
Includes information related to InterCall fee changes, Blackberry specials, Uncle Dan's discounts and the university salvage store. Click here for the PDF.
Changes to InterCall Fees (Nov, 2008)
Intercall, DePaul's preferred vendor for audio conferencing, is the largest dedicated conferencing service provider in the world.
After October 1, 2008, a Universal Service Fund (USF) charge will be applicable to all billed audio usage, regardless of the origination or destination countries of the attendees. This includes all associated audio conferencing feature usage and applicable service fees. Users will now see a new line item in the 'Detailed Version' of the standard invoice separating Federal, State, Local Taxes and Fees on your statements.
For more information about these charges, click here.
October Procurement Update (Oct 15, 2008)
Includes a wrap-up on the Vendor Fairs, an airline fee chart from Southwest Airlines, new staff member in Procurement Services, Staples Customer Appreciation Week and discounts from Kerasotes Theatres and Noble Tree. Click here for the PDF.
September Procurement Update (Sept 15, 2008)
Includes information on the upcoming Vendor Fairs, launch of the University Salvage Store, policy changes from United and Southwest and a new discount from Ford. Click here for the PDF
University Salvage Store Launches (Sept 1, 2008)
The University Salvage Store launched late last week. The store offers items that DePaul University no longer needs or uses. Some of the current items include:
- Computers and laptops
- Flat screen monitors
- Cell phones, blackberrys and PDAs
So if you're looking for a great deal, check out http://www.universitysalvage.com.
Mileage Reimbursement Increase (July 1, 2008)
Beginning July 1st, 2008, the vehicle mileage rate will be raised to 58.5 cents per mile. This amount should be used for any vehicle mileage occurrence on or after July 1st, 2008. All questions should be directed to Accounts Payable.
