Procurement Update
July 2006

Welcome to the July 2006 Procurement Update. This months topics include:

* Supplier preference program now in place
* Vehicle purchase guidelines
* Gift card purchasing information
* Prepaid ProCard form available

Supplier preference program now in place
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The eProcurement portion of PeopleSoft was recently updated to allow budget managers to search for vendors by preference programs, including preferred pricing, minority-owned and women-owned. Users can now search these preference programs when entering a requisition or can view the lists by visiting the Preferred Suppliers page of the Procurement Services website at http://www.depaul.edu/~procure

Vendors are currently being led through a re-certification process that includes asking them to self-certify if they fall into one of those programs. As this process continues, additional vendors will be added to the programs. If you know of a vendor that is not listed in these programs, please contact Accounts Payable or Procurement Services to have a vendor information form resent.

For details on how to lookup these vendors, see the attached document.

Vehicle purchase guidelines
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When considering the purchase or lease of a new vehicle, Procurement Services must always be notified. These requests must be initiated by Procurement due to special legal and financial requirements. Procurement will ensure that appropriate financial terms are met, proper accounting procedures are followed and insurance is obtained.

For complete information on vehicle acquisitions, review the university policy at http://policies.depaul.edu/policy/policy.aspx?pid=96

Gift card purchasing information
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TCF Bank is now offering gift card purchases with no transaction fees added on. Departments should now utilize this option when purchasing gift cards for raffles, rewards or other uses. Other providers generally charge a percentage of the total or a flat-fee in addition to the price of the card.

Information on TCF Bank locations or questions can be answered by calling TCF at (773) 248-4270.

As a reminder, all gift card purchases must be approved by Accounts Payable BEFORE making the purchase. AP can be contacted at x2-5336.

Prepaid ProCard Form Available
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The prepaid ProCard form is now available online at http://www.depaul.edu/~procure. This form is to be used whenever a purchase is made with the ProCard in the current fiscal year where items are to be delivered or services rendered in the next fiscal year. This allows departments to make purchases early and receive discounts but still properly account for the transaction.

Procurement Services
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If you have any questions about the above or any purchasing items, feel free to contact the Procurement Services team at:

w: http://www.depaul.edu/~procure
e: procurement@depaul.edu
p: (312) 362-7510
f: (312) 362-7547