Procurement Update
May 2006

Welcome to the May 2006 Procurement Update. This month's topics include:

* InterCall named preferred vendor for audio and web teleconference services
* Year end purchasing and ProCard information
* Sales tax information
* University Salvage Auction in progress

InterCall named preferred vendor for audio and web teleconference services
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Procurement Services recently selected InterCall as its preferred vendor for audio and web teleconferencing services. InterCall offers superior pricing compared to previous providers and services including audio conference calls, web conference calls, video conferencing, voice message broadcasts and many other services.

Additionally, once you setup an account with InterCall you will receive a dedicated dial-in number, passcode and leader pin which allow for reservationless conferences.

Pricing for audio services is $0.08 per minute and web conferencing is $0.22 per minute.

Two training sessions will be offered via a web conference to showcase InterCall's features and to take any questions . Katie Mulcahy from InterCall will lead these sessions. Please RSVP to procurement@depaul.edu if you plan to attend:

Wednesday, May 24, 2006: 10:00am - 11:00am
Dial-In: 1 (877) 574-7437
Participant Code: 9442823
Website: https://www.livemeeting.com/cc /conferenceplacedemo/join
Meeting ID: DePaul University

Thursday, May 25, 2006: 2:00pm - 3:00pm
Dial-In: 1 (877) 574-7437
Passcode: 9443308
Website: https://www.livemeeting.com/cc /conferenceplacedemo/join
Meeting ID: Blue Demons

To setup an account please contact Katie directly with your name, department, email, phone number and billing address at:

Katie Mulcahy
Chicago Meeting Consultant
p: 773.867.7137
e : kmulcahy@intercall.com

Year end purchasing and ProCard information
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Two emails from Financial Affairs were recently distributed relating to year end purchasing, ProCards and other financial activities. Some key reminders that relate to Procurement Services:
* June 9, 2006: Last day to submit requisitions for technology orders
* June 21, 2006: Last day to submit requisitions for FY06
* June 23, 2006: Last day to use university ProCards for FY06
* July 6, 2006: Last day to review June ProCard transactions via Pathway

The complete year-end calendar can be found at the Financial Affairs website at http://condor.depaul.edu/~faffairs/yearend.html .

Additionally, any expenses placed on the ProCard during FY06 for goods/services that will be received/rendered during FY07 must be reported to the Financial Accounting office. Some examples of these types of purchases include airfare, membership dues, subscriptions, conference registrations, or items purchased in FY06 for delivery in FY07.

The prepaid form is attached. For any questions, contact Laurie Krauel in Procurement Services.

Sales tax information
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As a reminder, the university is a tax-exempt organization and is generally not required to pay sales taxes. However this exemption does not apply to travel, entertainment, dining or certain utilities. If a vendor needs the tax-exempt number, it is located on all university ProCards. If a vendor requires a tax-exempt form, please contact Procurement Services or Accounts Payable to have one sent .

University Salvage Auction in progress
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Don't forget to bid in the University Salvage Auction! The auction runs from May 15 - 22 and includes computers, laptops, software, blackberrys, furniture, cameras, scanners, power tools and vehicles.

The auction is located at http://www.universitysalvage.com .

Procurement Services
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If you have any questions about the above or any purchasing items, feel free to contact the Procurement Services team at:

w : http://www.depaul.edu/~procure
e : procurement@depaul.edu
p : (312) 362-7510
f : (312) 362-7547