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Procurement Services
Purchasing
ProCard
PC Leasing
Standard PC Models
Salvage Program
Travel
Preferred Suppliers
Scam Warnings
Department Information Accounts Payable
Reimbursements
Honorarium Payments
Professional Services
International Payments
Voucher Checks
Tipping Guidelines
Department Information Other Services
University Discounts
Training Programs
For Suppliers
Related Forms
Related Policies
Related Links
Procurement Update Welcome to the March 2007 Procurement Update. This month's topics include:
How to Open Mobious Reports Directly into Excel To help you review your mobious reports, a short document is attached with instructions on how to open Mobious and other spreadsheets from the internet directly into Excel. This will allow you to avoid having the document open in Internet Explorer, which may be small or otherwise difficult to read. For more training and other tips, visit us online at http://condor.depaul.edu/~procure/otherservices/training.htm Gift Purchases via the ProCard Please remember that all gift card and other potentially taxable expenses (e.g. parking passes, club memberships, gifts, raffle prizes, research participant awards, etc.) must be approved by the Director of Accounts Payable prior to purchase. These types of purchases may have tax implictions according to IRS regulations. Contact the AP office at x2-8489 to receive permission to utilize the ProCard for these types of purchases. Purchase Order Guidelines As a reminder, purchases over $2,500 require a requisition be opened by departments so that Procurement Services can generate a purchase order ( PO ) to the vendor. Technology orders over $500 also require one. When creating a requisition, departments are reminded to keep the following guidelines in mind: Requisitions should be entered before work begins Once a requisition is submitted and approved, a purchase order is transferred to the vendor, creating a legally binding contract between the university and the vendor. Until the PO is sent to the vendor, the university is not legally obligated to pay for their services. Additionally, entering the requisition before work begins allows for funds to be properly encumbered and the vendor to be created in the system, which will help with making payment by the appropriate deadlines. Requisitions should be for full contract/project amount All requisitions should be for the full amount of the contract/project, not for the amount of an invoice. This includes all payments, reimbursable expenses, and other fees. This allows Procurement to properly route the order for review and ensures we are looking at a complete order. If the contract crosses fiscal years, also contact Laurie Krauel at lkrauel@depaul.edu so it can be properly adjusted. Requisitions should provide detailed information Any requisition should include appropriate information to ensure that Procurement and the vendor will understand the order. This includes a detailed description of the products/services being provided, dates of service, and quote or proposal numbers. Multiple lines and the notes fields can be utilized for complex requisitions to help organize descriptions. Additionally, any supporting documentation should be sent to Procurement to assist with the review. These can be faxed (x2-7547) or emailed to the appropriate buyer. Don't forget about the contract review process If the total amount is over $25,000, the contract will require legal review. Contact the Office of the General Counsel for information regarding this process. If you have any questions regarding purchasing or requisitions, feel free to contact Procurement Services at x2-7510 or procurement@depaul.edu Additional Information:
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