Professional Services

A professional service supplier is any individual or organization that provides commercial services for which payment is legally or traditionally expected. Employees of DePaul University cannot be paid as professional service suppliers. In general, services with any of the following characteristics are considered professional services:

• Services are ongoing over a period of time
• In exchange for expected payment, the supplier provides a tangible deliverable product, such as a report, an analysis, software code, or a process or assistance with a task (e.g. strategic planning process, meeting planning or facilitation, assistance with an executive search, market research assistance, etc.)
• Payment for such services is the recipient's primary source of income
• The supplier has strict expectations (e.g. quoted or contracted pricing) for specific reimbursement on a per hour, per Diem, or per project basis

Reimbursement for non-employee suppliers that do not qualify for honorarium payments is obtained as follows:

Services totaling $2,500 or less:

1. Instruct consultants to send invoices to the Accounts Payable department.
2. Accounts Payable will fax the invoice to the budget manager of the responsible department; the original invoice is retained in Accounts Payable for follow up purposes and for check support.
3. Indicate the complete PeopleSoft chartfields on the invoice fax copy; the fax should be signed by the appropriate budget manager or delegated signer.
4. Submit the approved fax copy of invoice to Accounts Payable.

For services exceeding $2,500:

1. The responsible department must submit a requisition for the services via eProcurement, according to the standard requisitioning process. Such requisitions are subject to the review and approval of Procurement Services. Once the requisition is authorized, Procurement Services will issue a purchase order to the supplier. A valid purchase order must be issued by Procurement before any billable services or goods are provided.
2. Once services have been provided, the supplier is to send an invoice directly to Accounts Payable for processing. The invoice should reference DePaul's purchase order number.
3. Departments will review their charges by accessing the financial system located in Campus Connection.
4. Once the department has approved the invoice for payment, Accounts Payable will remit payment to the supplier.

In all cases, consultants providing services for the university must submit an invoice for payment. Invoice payment terms for consultants are processed using a net 30 day payment terms (i.e. payment made 30 days from the invoice date). The submitted invoice should always include the dates of service and specific descriptions of the work performed.