Voucher Check Form

The voucher check request form is used to process a multitude of payment requests. Below are just some examples of when to use the form:

• Honoraria or stipend payments *
• Speaker or entertainment fees *
• Dues, subscriptions and registration fees
• Non-employee reimbursements
• Services rendered *

* Over $2,500 requires a purchase order

In all cases you should attach supporting documentation to substantiate your payment request.

Honorarium/Stipend
If you are requesting an honorarium or a stipend include a description explaining why the individual is receiving the honorarium or stipend. Attach a copy of the contract when requesting payment for a speaker or musician, or any type of entertainment payment where a contract is required.

Dues, Subscriptions, Registration
Payment requests for dues, subscriptions and registration fees must include the necessary registration forms.

Non-Employee Reimbursements
Non-employee reimbursements must include original receipts and documentation. Voucher payment requests for services rendered must allows include an invoice detailing the services.

Vendors providing goods (i.e. furniture, supplies, computer equipment, etc.) to the university must always submit an invoice for payment. For such invoices you do not need to include the voucher request form.

Vendors providing services (i.e. consultants, transcriber, photographer, etc.) must also submit an invoice for payment but in some cases a voucher request form is necessary to complete the process. Voucher request forms are helpful in further identifying the description of services rendered, obtaining specific dates of service and for what event, project and/or area within the university the services were rendered. If you have any questions please contact Accounts Payable.