Financial Affairs

COMPUTER BUYING & LEASING

DePaul University maintains contracts with Dell to purchase and lease standard computer equipment. By standardizing PC buying across campus we achieve the following goals

The standard computer models are listed below. For a more through list of base hardware specifications, view or download the "DePaul Standard PC specification and price list" located below. Please note that all prices are tenative and can change based on final ordering specifications, as well as other factors.

STANDARD PC MODELS

Laptops
Dell Latitude E6400
Dell Latitude E4200

Desktops
Dell Optiplex 760 Mini Tower
Dell Optiplex 760 Small Form Factor

Tablets
Dell Latitude XT Tablet

Apple Mac Users
Apple Macs are considered non-standard machines. However, DePaul University does maintain a purchasing relationship with Apple. Information Services and Procurement Services strongly suggest buying within our set standards for the maximum level of usability and the highest level of support. If you are insistent on purchasing a Mac for use here at DePaul University you should familiarize yourself with the list of features that are not available to Mac users, and the limitations of the support that you will receive for any issues.

Click here for a list of Apple Mac Purchasing Considerations

For more information on ordering Apple products, Please visit our Apple vendor page.

HOW TO PURCHASE A COMPUTER

To purchase a new machine, follow the steps below:

  1. Obtain a price quote for your desired machine(s). This can be done one of two ways.
    • By obtaining a Dell Premier website login by e-mailing Derek Moon or by calling x2-8542.
    • By communicating your desired PC specifications directly to Derek Moon or Natalie Max

  2. Once a quote has been obtained, you or your budget manager must open a requisition through Peoplesoft. Please reference the e-quote number in the requisition comments.

  3. Once your order is approved, a purchase order is generated. The buyer then places the order and creates the IS install ticket.

  4. Once the machines arrive on campus IS will send an email to schedule a time for your install. If you do not respond to this email, IS will assume that you are not ready for installation!

The entire process takes around 10-14 business days, depending on product availability and IS depot workload.

HOW TO LEASE A COMPUTER

The PC Leasing Program was designed as a way to help departments with limited budget dollars obtain new computer equipment. 

A standard lease is 36 month or a 3-year commitment.  Departments are encouraged to select equipment from our Preferred Suppliers, Dell and Apple.  Changes to the standard configuration can be accommodated. 

Chargebacks will be processed on a monthly basis.

Advantages of Leasing

  • Payments are spread out over a 36 month period
  • Updated computer equipment every three years
  • Lease initiation and paperwork resides in Procurement
  • Supported by Information Services
  • Asset Disposal responsibilities lie with the leasing agent and NOT with DePaul University

Disadvantages of Leasing

  • More expensive than purchasing due to lease rate factor and associated fees

Starting a Lease

To start a new lease, please send the following information to Natalie Max, nmax@depaul.edu:

  • Budget chartfields
  • Model number(s) (e.g. OptiPlex 755, Latitude D630)
  • Quantity
  • Requestor name (Budget manager or delegate)
  • End user name(s)
  • Campus, Building, Room

If you have any questions about your current lease and your end of lease options, please contact Procurement Services at (312) 362-5967 or email nmax@depaul.edu

 

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