Financial Affairs
DePaul Center Barnes & Noble Photo

ARCHIVED NEWS



Preferred Vendors

Competitive Bidding

Purchase Types
Training Programs

 

May Procurement Update
May 17, 2016
This month's Procurement Update is chock full of news, including important information about fiscal year-end deadlines, a welcome message about our new student workers, reminders about contract review policy and Amazon tax-exempt purchases, and much more.


Microsoft Surface Pro 4 Tablet Is Now Available
May 9, 2016
After extensive testing (and despite lingering potential problems), Information Services has determined to include the Microsoft Surface Pro 4 tablet in the university's catalog of supported computing devices. Please read this Memo from IS for more information. Orders may be placed using the PC Catalog website.


April Procurement Update
April 20, 2016
This month's Procurement Update features a reminder about end-of-year computer and furniture purchases, information about an upcoming "Lunch & Learn" with Warehouse direct, a farewell message to our student workers, information about training sessions, and an announcement of our latest Demon Discount.


PeopleSoft Upgrade v9.2
April 6, 2016
PeopleSoft version 9.2 goes live on April 11, 2016. Please visit Procurement's training site for upcoming April sessions. For additional guidance, please reference the Create Requisition document, or the online video that walks through the steps to enter a requisition in the upgraded system.


March Procurement Update
March 16, 2016
This month's Procurement Update features information about the PeopleSoft upgrade (coming April 7, 2016), news about Lunch & Learns, a note about Intellilink fixes, and recognition of a special milestone for one of our staff members.


DePaul's New Stationery Vendor
March 7, 2016

DePaul's stationery vendor has changed. Effective immediately, Digital Hub will be the sole provider of official DePaul stationery items. Templates for official business cards, letterhead, envelopes and notepads will be available at a new online store. To order these stationery items, visit: https://depaul-digitalhub.pressero.com/login and set up an account.


February Procurement Update
February 16, 2016
This month's Procurement update includes information about Intellilink problems with Firefox, Staples delivery issues, protraits from OPRC, important reminders, and newly added Demon Discount vendors.


January Procurement Update
January 21, 2016
This month's Procurement update includes information on the mileage reimbursement rate for miles driving which began on January 1, 2016 .  The new rate is $0.54 per mile, down from $0.575 in 2015. ProCard reminder, Windows 10 is HERE!, Surface Pro 4 issues, welcome both a new hire and a return to the Procurement team, Toner Scam ALERT, upcoming training classes, and newly added Demon Discount vendors.


2016 Mileage Rate
December 17, 2015
The mileage reimbursement rate for miles driven starting January 1, 2016 will be $0.54 per mile, down from $0.575 in 2015.



November Procurement Update
November 18, 2015
This month's Procurement Update includes information on Recent AT&T credits, early payment discounts, Salvage holiday schedule, and new Demon Discounts partners.


Apple Purchases
September 28, 2015
On September 30, 2015, Apple is expected to release their newest upgrade to the operating system for Mac computers, OS X ‘El Capitan’ (10.11).  As with each new OS X release, the supporting infrastructure that IS manages will need to be upgraded to be compatible with the new OS X version.  Please do not upgrade DePaul-owned Macs to OS X 10.11 until IS has certified it as a supported version.  Performing a self-service upgrade prior to IS certification may cause system instability or impact the security of the system.  Orders for new Mac computers that ship with OS X 10.11 will be delayed until the certification process is completed.  Information Services is working through this process as quickly as possible to minimize any inconvenience for the community.  IS will issue notification when the certification process is completed and new orders can resume.

Thank you for your patience and understanding.  If you have any questions about this upgrade or other technology related issues, please contact the Technology Support Center at 312-362-8765.

Regards,
Information Services


August Procurement Update
August 17, 2015
This month's Procurement Update includes information on New Procurement Training Dates, Good Bye - Abe Reising, Bidding Refresher and New & Updated Demon Discounts Vendors.


July Procurement Update
July 20, 2015
This month's Procurement Update includes information on the Employee Unapproved Transactions Report, Fiscal Year Stats Roundup, How to Buy at DePaul and New Demon Discounts Vendors.


June Procurement Update
June 10, 2015
This month's Procurement Update includes information on the Procurement Services Fiscal Year Deadlines, Staples Furniture Fast Ship Program, Salvage and New Demon Discounts Vendors.


May Procurement Update
May 15, 2015
This month's Procurement Update includes information on the Procurement Services Fiscal Year Deadlines, Invoice Reminder, Recent Changes to Visa IntelliLink and New Demon Discounts Vendors.


March Procurement Update
March 17, 2015
This month's Procurement Update includes information on the ProCard Training, Salvage Reminder, Warehouse Direct, Staffing Updates, Cost Savings Tips and New Demon Discounts Vendors.


Tableau Conference Savings!
February 20, 2015
If you or anyone you know at DePaul is interested in attending the Tableau Conference this October, please contact Jon Boeckenstedt, JBOECKEN@depaul.edu. Groups of 5 or more receive a discount. Details on the conference are available at http://tc15.tableau.com/.


February Procurement Update
February 17, 2015
This month's Procurement Update includes information on the ProCard Refresher Training, Amazon Sales Tax, JangoMail, Organizational Memberships, Toner Scams and New Demon Discounts Vendors.


Amazon Sales Tax
January 29, 2015
Starting February 1, 2015, Amazon began collecting sales tax in Illinois. As a non-profit organization, DePaul is exempt from sales tax. To obtain tax exempt status, follow the steps on this page.

Please note that the Amazon.com account used for university purchases cannot be the same as the account used for personal purchases.


January Procurement Update
January 15, 2015
This month's Procurement Update includes information on the AT&T Rollover Data, Mileage Reimbursement Rates, ProCard Card Sharing, 2015 Hotel Rates and New Demon Discounts and Offers.


AT&T Announces Rollover Data
January 7 , 2015
Beginning January 25, all new and existing AT&T Shared Value (Data) Plans will automatically receive Rollover Data at no additional cost.

Offer Details:

  • Available to new and existing lines (business and personal) customers for domestic data usage only.
  • All levels of AT&T Mobile Share Value plan customers automatically receive the Rollover Data feature – no signing up, no additional cost.
  • Rollover Data can be shared with everyone on the same Mobile Share Value plan.
  • If you do not use your full allotment of plan data in a given month, the extra amount automatically rolls over and is available to be used within the next month.
  • Within a given month, you will use your plan allotment first, before you begin using your Rollover Data. Unused Rollover Data does not carry over.
For more information and examples of the benefits visit the AT&T press release page

Standard Mileage Rate 2015
December 10, 2014
Beginning on Jan. 1, 2015, the standard mileage rates for the use of a car, van, pickup truck will be 57.5 cents per mile, up from 56 cents in 2014. For more information visit the IRS Standard Mileage Rate website.

 

Special Holiday Update - November/December
November 24, 2014
This special holiday Procurement Update includes information a holiday greeting from Procurement Services, Information on Software Discounts, Salvage Store, Barnes & Noble Appreciation Days, and New, Updated and Special Holiday Demon Discounts.


October Procurement Update
October 14, 2014
This month's Procurement Update includes information on the Vendor Fair Thanks, lynda.com, R4 Services Contract Renewal, Cost Savings Suggestion Follow-up and New Demon Discounts Vendors.


Vendor Fair and Swap Meet!
October 1, 2014

Come for the opportunity to meet DePaul’s preferred vendor representatives and learn more about their products and services. Many vendors will be on hand and lots of raffle prizes will be available for attendees to win. This years fairs will be held on:

Loop Campus – Friday, October 3rd
55 East Jackson, Room 801
10:00am – 1:00pm

Lincoln Park Campus – Wednesday, October 8th
Student Center, Room 314 A & B
10:00am – 1:00pm

In addition to meeting with Preferred Vendors Procurement will be hosting a Swap Meet where, you can browse and take items for your department.  Hopefully we can find a new home for unneeded supplies.  Procurement Services will handle the recycling or donation of any remaining items. 

If you have any items for either event, please drop them off between 9:30-10:00am the day of the fair.

For more information about both events see the Vendor Fair page. See you there!


Cost Savings Suggestions – Website & Follow‐up
September 29, 2014

Last month, Procurement Services launched a cost savings suggestion form as a pilot program to give the university the ability to submit ideas on ways to save money. We’ve received nine suggestions so far – a few are being worked on, while others were forwarded to the appropriate office for review. You can read the status of each at the responses page. Keep your suggestions coming!

In addition, Procurement also has a Cost Savings Tips page, with many smaller ways you can save money in your department.


September Procurement Update
September 17, 2014
This month's Procurement Update includes information on the Vendor Fairs, Cost Savings Suggestions Follow-up, ProCard Transition and New Demon Discounts Vendors.


Chase ProCards Canceled
September 3, 2014
As you (hopefully) know, all Chase ProCards have now been canceled. If you have not received your new PNC card, please visit the ProCard Transition page for more information.


Being an Efficient & Cost Conscious Budget Manager
August 27, 2014
Procurement Services created a new guide to help Budget Managers make more efficient and cost conscious purchasing decisions.

ProCard Transition Update
August, 26, 2014
The University is well underway in its transition to the new PNC/IntelliLInk ProCard system.  Trainings are continuing and nearly 600 cards have been distributed so far. Make sure to register as soon as possible to ensure you have your new card before the Chase cards are canceled on August 31st.

In addition to attending training, a new Employee Acknowledgment of Responsibilities / Agreement to Accept form must be signed by both the cardholder and approving official before cards can be released.

You can see dates and register for training online. Additionally, Procurement Services can conduct training at your office's staff meetings or other functions. Contact us to schedule one if this will work better for your area.

More information can be found at the ProCard Transition page.


August Procurement Update
August 12, 2014
This month's Procurement Update includes information on ProCard Transition, Vendor Fair, Procurement Website Resources, Staples Advantage and New Demon Discounts Vendors & Book Sale!.


New Website Features!!!
August 6, 2014
Procurement Services recently added a few new pages to our website:

  • Cost Savings Suggestions - Use this form to submit ideas on ways the university can save money. Procurement will evaluate them or forward to the appropriate office.
  • PC Leasing Expirations - A new spreadsheet is now online with all machines and their expiration dates to help budget managers plan ahead.
  • Master Agreements - This page provides additional information on master agreements and when to use them.

FY14 stats: PC Leasing Unwind
August 6, 2014
The wind down of PC Leasing continues, with over 2,100 machines ending their leases in FY14! That concludes year two of the three phaseout on individuals machines, so all areas should be seeing the savings in their area now. We're also starting the phase out of lab machines, which will net us another $1m a year in savings (on top of $1m for individual machines!). That phaseout should be finished by FY16, saving the university a good chunk of change.


Staples Advantage Account Representative
July 30, 2014
We're sad to announce that our Staples Advantage account rep, Jackie VanZant, is retiring this week. After ten years on the DePaul account and seventeen with Staples, she felt it was time. Jackie looks forward to her new life in Florida, hunting bears, panthers and sharks (yes, we're being serious - that image is one she actually caught). We wish her the best of luck!

Michael Aulenta will be our next contact person and he looks forward to working with you all.


FY14 Stats: Purchase Orders
July 23, 2014
It was a busy year in Procurement last year. Just under 3,000 purchase orders totaling $77 million were issued. And, the best part - almost all of them were in compliance! 97.3% were put in before the order was placed and 99% met the bid policy. Great job guys!

Facility Operations had the most, followed by Enrollment Management in second and the Office of the Provost in third. And that's pretty much the same as it is every year.


FY14 Stats: Salvage Program
July 21, 2014
Well, salvage certainly had an amazing year last year. Nearly 5,000 items came through Procurement Services to be resold, recycled or destroyed (nearly all were recycled!). 1,200 of them were resold, generating over $93,000 in revenue for the University!

Of course, that just means we'll have to sell even more in FY15. To $100,000! (be sure to visit the Salvage Store and help out).


July Procurement Update
July 16, 2014
This month's Procurement Update includes information on ProCard Transition , Fiscal Year Stats, On-Campus Catering, New Salvage Form and New Demon Discounts Vendors.


June Procurement Update
June 16, 2014
This month's Procurement Update includes information on New ProCard Vendor, Year-End Purchasing Deadlines, FedEx Contract Renewal, New Demon Discount Vendors & Salvage Store.


May Procurement Update
May 16, 2014
This month's Procurement Update includes information on Year-End Purchasing Deadlines, Invoice Reminder, Technology Purchasing Updates, Club Quarters and a New Demon Discount Vendor.


April Procurement Update
April 16, 2014
This month's Procurement Update includes information on Procurement Training & MST, Dell & Apple Category Codes, Student Employee of the Year, Recent Toner Scams & New Demon Discounts Vendors.


March Procurement Update
March 17, 2014
This month's Procurement Update includes information on Certificates of Insurance, Staples Day, Gift Cards, Leased Computers & Year End Ordering and new Demon Discounts Vendors.


February Procurement Update
February 14, 2014
This month's Procurement Update includes information on ProCard Reminders, National & Enterprise, Network Drives, Vendor Sustainability & Ethics and new Demon Discounts Vendors.


January Procurement Update
January 17, 2014
This month's Procurement Update includes information on Training, Mileage Reimbursement Rates, ProCard Payments, 2014 Hotel Rates and two new Demon Discounts Vendors.


Standard Mileage Rate Change
January 8, 2014
The IRS announced that effective January 1, 2014 the standard mileage rate will decrease to $.56 cents a mile for all business miles driven. This rate for business miles driven is a decrease of one-half cent from the 2013 calendar year rate of $.565 cents a mile. Please note the Employee and Guest Reimbursement Form currently reflects the new rate when the option CY 2014 is selected.


November Procurement Update
November 15, 2013
This month's Procurement Update includes information on Cost Savings Tips, Software, Reporting, Salvage Store Sale, B&N Appreciation Days and two new Demon Discounts Vendors.


October Procurement Update
October 16, 2013
This month's Procurement Update includes information about the Vendor Fair, PaymentNet, New Preferred Vendors, Purchasing Compliance Stats, New Salvage Moving Vendor and several new Demon Discounts Vendors.


PaymentNet Training & Guides
September 16, 2013
PaymentNet is now live for transactions beginning with the 9/16-10/15 period (and beyond)! Transaction from the 8/16-9/15 cycle must be submitted and approved via Pathway. 

PaymentNet training materials are now available on the ProCard Program page, including cardholder/approver guides, training slides and quick reference guides.


September Procurement Update
September 16, 2013
This month's Procurement Update includes information about the Vendor Fair, ProCard System Changes, New Salvage Moving Vendor and several new Demon Discounts Vendors.


August Procurement Update
August 20, 2013
This month's Procurement Update includes information about ProCard System Changes, Vendor Fair, Office Supplies "Swap-Meet", Salvage Store and a new Demon Discounts Vendor.


July Procurement Update
July 17, 2013
This month's Procurement Update includes information about New Fiscal Year, ProCard Renewals, New Procurement Training Dates, Policy Updates, AT&T Appreciation Promo and a New Demon Discounts Vendor.

Procurement Policy Updates
June 19, 2013
Procurement policies have been updated as part of the regular 3 year review process and are set to take effect on July 1, 2013.   The changes were made to simplify language and provide better guidance to budget managers. 

Procurement Services met with divisional budget managers across the university over the past few weeks to go through the changes in detail.  If you need any additional information please contact your divisional budget manager or Procurement Services.  Procurement would be happy to provide any area with additional training.  Some specific policy changes include:

Purchasing Authority
All new or renewed master agreements over $2,500 require approval by Procurement Services prior to execution.  Procurement will ensure any additional approvals are obtained as part of its review process.

Competitive Bidding
Procurement Services must now be included in the bid process when a conflict of interest exists, the value is greater than $250,000, crosses multiple areas of the university, is greater than 3 years in length or is exclusive. 

Additionally, when conducting a bid, the policy now spells out requirements to ensure it is conducted in a fair manner, including:  confidentiality of responses, similar vendors for comparison, equal treatment and consistent evaluation criteria.

Lastly, when requesting an exemption from the bid policy, requesters should submit a Bid Exemption Memo that provides detail on why an exemption should be granted, an anticipated budget and contract start/end dates. 

ProCard Receipts
If an original ProCard transaction receipt is lost, cardholders must attempt to retrieve a copy from the merchant or bank.  If it is not possible to get a copy, cardholders must complete the ProCard Missing Receipt Memo.  This memo is then signed by both the cardholder and approving official, with a copy given to Procurement Services, and acts as the replacement for the original receipt.

Departments may have additional rules on missing receipts.  Regardless of those rules, this process is required for all transactions with missing receipts. 

Vendors
University vendors should not be solicited for gifts or donations without communicating with Procurement Services or Advancement beforehand.  These areas will work with you to ensure the solicitation request best meets your department’s and the university’s needs.


June Procurement Update
June 17, 2013
This month's Procurement Update includes reminders about Year-End Purchasing Deadlines, Policy Updates, Salvage Program and a New Demon Discounts Vendor.


May Procurement Update
May 16, 2013
This month's Procurement Update includes reminders about Year-End Purchasing Deadlines, Invoice Approvals, Staples Advantage, Palmer House Tour, Windows 8 & Surface Pro and a New Demon Discounts Vendor.


April Procurement Update
April 10, 2013
This month's Procurement Update includes reminders about Sustainability, Compliance Data, Procurement Trainings, and Two New Demon Discounts.


March Procurement Update
March 7, 2013
This month's Procurement Update includes reminders about Lunch & Learns, Travel & Entertainment on the ProCard, New Demon Discounts and the University Salvage Store.


Additional Lunch & Learn Sessions
Feb 21, 2013
Procurement Services will be hosing a few more Lunch & Learn sessions. Please send an email to procurement@depaul.edu to attend either of the sessions below.


PNC Lunch and Learn Sessions
Feb 19, 2013

Please join Procurement Services and PNC Bank at any of our upcoming Lunch & Learn sessions.

Loop Campus - Dates & Topics (Noon-1pm)
55 E Jackson

  • Wed., February 20th - Identity Theft (IT001A)
    • Suite 801
  • Friday, March 8th - Money Management/Retirement (MM001A)
    • Suite 801
  • Friday, March 22nd - Smart Borrowing (SB001A)
    • Suite 801
  • Friday, April 5th - Raising Money-Smart Kids (SK001A)
    • Suite 801
  • Friday, April 19th - Identity Theft (IT001A)
    • Suite 801

Lincoln Park Campus - Dates & Topics  (Noon-1pm)
Student Center

  • Wed., February 27th - Identity Theft (IT001A)
    • Student Center 314A
  • Wed., March 13th - Money Management/Retirement (MM001A)
    • Student Center 314A
  • Tuesday, March 26th - Smart Borrowing (SB001A)
    • Student Center 325
  • Wed., April 10th - Raising Money-Smart Kids (SK001A)
    • Student Center 220
  • Wed., April 24th - Identity Theft (IT001A)
    • Student Center 325

Click here for a description of all the sessions listed above

***Lunch will be provided and registration is required to attend

Registration: 
To register for this session simply log into Campus Connect at https://campusconnect.depaul.edu, then follow these simple steps:

  • On the left hand column, click “For Employees”
  • Select Employee Self Service
  • Select Learning and Development
  • Select Request Training Enrollment
  • Search by Course Number (Course #SEE ABOVE)
  • View Available Sessions
  • Select Session
  • Select Continue to "Submit Request"
  • Select "Submit"

February Procurement Update
Feb 15, 2013
This month's Procurement Update includes reminders about Lunch & Learns, toner scams, Procurement's revamped website, ProCard payments, AT&T Discounts and other purchasing news!


Scam Warning Reminder!
Jan 29, 2013
A few departments have recently gotten phone calls from an "anonymous caller" asking for printer or toner information. This is a scam! Many times these callers follow up with "free" samples of toner which are quickly followed by an invoice and many many phone calls trying to extract payment. Either hang up the phone or refer them to Procurement Services at x2-7510. For more information on potential scams, see this link.


Revamped (Again) Procurement Website
Jan 21, 2013
Welcome to the revamped Procurement Services website. New features and changes include:


January Procurement Update
Jan 16, 2013
This month's Procurement Update includes reminders about gratuities, documentation, ProCard usage as well as the 2013 mileage rate and other purchasing news!


2013 Hotel Rates
Jan 14, 2013
Hotel rates for 2013 have been updated and a few new hotels have been added to the preferred vendor base.  Please take a look at the hotels pages (Lincoln Park, Loop, Other) to view all hotels, rates and booking instructions.  


Staples Smart Size Packaging Coming 2013!
Dec 14, 2012
Staples Advantage has begun rolling out "smart size" packages to all of its fulfillment centers with a completion goal by the end of 2013. This means that delivery boxes will be custom sized for each order, reducing the need for air pillows, cardboard and allowing more orders to fit per truck (cutting down on gas and other expenses too!). For more information see this press release.


December Procurement Update
Dec 12, 2012
Happy Holidays from Procurement Services! Be sure to enjoy these special Demon Discount promotions when wrapping up your Christmas shopping!


2013 Mileage Rates
Nov. 28, 2012
The mileage reimbursement rate starting January 1, 2013 has been increased to $0.565 per mile.


November Procurement Update (November 15, 2012)
This months update features articles on Updated Contracts Policy, Vendor Feedback Form, Pepsi, Barnes & Noble Appreciation Days, Salvage Store Sale and New Demon Discount Partners! Click here to view the Procurement Update.


October Procurement Update (October 16, 2012)
This months update features articles on the Vendor Fair, e-Fax, Ink & Toner Mailing, Purchasing Compliance Stats and New Demon Discount Partners! Click here to view the Procurement Update.


September Procurement Update (September 17, 2012)
This months update features articles on the Vendor Fair, New Preferred Vendors, AT&T and Apple Lunch and Learn and Demon Discounts Fair / New Demon Discount Offers! Click here to view the Procurement Update.


Vendor Fair (Sept 7, 2012)
The Vendor Fair is back and on both the Lincoln Park (Oct 2nd) and Loop Campuses (Oct 12th)!

This year's fairs will give you a valuable opportunity to meet with many of the university's preferred vendors to ask questions, view samples and learn more about their services.


Demon Discount Fair (Sept 7, 2012)
Procurement Services will be hosting a Demon Discount Fair on October 8th in the the Lincoln Park Student Center MPR.

Check out the Demon Discount Fair website for more info!


Shop Local with Demon Discounts
(Sept 4, 2012)
Procurement Services is proud to announce the Shop Local initiative through Demon Discounts! Over twenty Lincoln Park vendors were added to the personal discounts program over the summer and the university community is encouraged to support these providers.


August Procurement Update (August 22, 2012)
This months update features articles on New Procurement Training, Vendor Fair, Hotel Lincoln Tour, AT&T and Apple Lunch and Learn and New Demon Discount Offers! Click here to view the Procurement Update.

July Procurement Update (July 16, 2012)
This months update features articles on New Procurement Training, ProCard Policy Changes, Blackstone Hotel Tour, and a New Demon Discount Offer! Click here to view the Procurement Update.

ProCard Policy Changes (July 1, 2012)
The ProCard policy was recently updated to clarify the role of the approving official in reviewing transactions and statements. Approving Officials should understand the nature of cardholder's transactions, and that the transactions are for a valid university business purpose and represent appropriate use of university resources.

Dell Contract
Several changes are taking effect this summer and fall regarding the Dell contract, including:

  • Reduced pricing
  • Online, self-service ordering
  • ProCard payments
  • PC inventory reporting

Click here to learn about these changes in detail.

PC Leasing Program Ending (July 1, 2012)
Effective July 1st, new orders individual-use computers may no longer be leased. These machines must be purchased and paid for at the time of order. Large orders for labs may still be leased at the department's discretion.

ProCard Policy Changes (July 1, 2012)
The ProCard policy was recently updated to clarify the role of the approving official in reviewing transactions and statements. Approving Officials should understand the nature of cardholder’s transactions, and that the transactions are for a valid university business purpose and represent appropriate use of university resources. 

Dell Contract (July 1, 2012)
Procurement Services recently completed a bid for computer equipment, with Dell winning a new contract. The new agreement will take effect over the summer and changes include:

  • Pricing on standard models and specifications will drop between 15 and 32% from current prices
  • Budget managers will be able to place orders online directly with Dell - there will be no need to enter a requisition or lease request with Procurement Services
  • During the ordering process, budget managers can increase machine specifications above the minimum requirements if they need more processing power
  • Orders with Dell will be paid via ProCard

Machines will still be shipped to IT Field Support, who will then contact the department to arrange an installation time. Procurement Services will still be available to provide support and help determine which machines best suite your needs.

Additionally, later in the year DePaul will begin rolling out reports showing PC inventory for each department, including last user to login to a machine, date of the last login and the machines end of useful life (to aid in planning replacements).

Training on the new processes will be offered in July on both the Lincoln Park and Loop campuses. More information will be available as implementation of these changes moves forward.

PC Leasing Changes (July 1, 2012)
Effective July 1st, new orders individual-use computers may no longer be leased. These machines must be purchased and paid for at the time of order. Large orders for labs may still be leased at the department's discretion.

Policy Updates (July 1, 2012)
The Cellular Devices policy was recently updated to be called Mobile Devices. This policy details the methods of purchase and use for cellular phones, tablets and app purchases. For more information see the policy.

The Salvage of University Owned Equipment policy was also updated to clarify that departments are not able to give university equipment to employees, students or others without approval by Procurement Services. If someone wishes to purchases equipment no longer needed, Procurement will attempt to make it available to that individual as part of the Salvage Store process.

2011-12 News Items

March Compliance Stats
March after-the-fact compliance was 94% (18 POs did not follow policy) and bid compliance was 100% university-wide!

Fraud Alert
Procurement Services has seen very accurate looking invoices from AT&T, American Express, PayPal and Verizon recently that have actually been fraudulent. If you receive any communications from vendors and are unsure of its authenticity, contact Procurement Services so we can review.

Barnes & Noble Staff and Faculty Appreciation Days (November 18, 2011)
Take an additional 10% off (30% total) between December 4th - 10th on books, emblematic wear & gift items. Discount available at both the Loop and Lincoln Park campus stores.

Palmer House Hilton Tour (October 26, 2011)
Procurement Services is hosting a tour of the historic Palmer House Hilton on Friday, October 28th @ 1:00pm. A representative from the hotel will take participants on a tour of the lobby, ballrooms and a several guest rooms, including the Penthouse suite (with secret passages). Participants will meet in the lobby a few minutes before 1:00.

This tour is limited to the first 20 respondents, so sign up quickly! To register please send an email to procurement@depaul.edu.

2011 Vendor Fairs a Success! (October 24, 2011)
A big thank you to the 310 staff and faculty members who attended and the 20 vendors who participated. We hope you found the events to be helpful. Click here to see a list of participating vendors, raffle prize winners, and pictures from the event.

2010-11 News Items

Procurement & Compliance Open House (May 27, 2011)
Procurement & Compliance will be hosting an open house on June 2nd from 2-4pm. Please stop by to see our new space. Refreshments will be provided. Click here to see the invite.

Weather Advisory (January 31, 2011)
With the blizzard coming later this week, be sure to plan ahead on your purchases. Many deliveries may be delayed a few days if the trucks can't get through!

Updated Contract Policy (October 26, 2010)
On November 1st, the updated contracts policy will be implemented. This updated policy has changes to negotiation authority, signature authority and the requisition process. Procurement and OGC recently hosted a training session on the new policy. Click here to see slides from that training.

2010 Vendor Fairs a Success! (October 18, 2010)
A big thank you to the 363 staff and faculty members who attended and the 27 vendors who participated. We hope you found the events to be helpful. Click here to see a list of participating vendors, raffle prize winners, and pictures from the event.

2010 Vendor Fair (September 22, 2010)
Save the date for the 2010 Vendor Fair. Come for the opportunity to meet DePaul's preferred vendor representatives and learn more about their products and services. All attendees will be able to sign up for a chance to win great raffle prizes! This year's vendor fairs will take place on:

Lincoln Park Campus
Friday, October 8, 2010
10:00 am - 1:00 pm
Student Center - 120 A&B

Loop Campus
Friday, October 15, 2010
10:00 am - 1:00 pm
CNA - 406 & 406A

New University Salvage Store Launched (May 24, 2010)
Procurement Services just launched the new University Salvage Store. The new store will offer users a significantly improved online shopping experience. Payments will still be accepted via credit card, e-check, or a PayPal account.

Please be sure to check out the new University Salvage Store at www.universitysalvage.com.

Dell Green Packaging Initiatives (May 12, 2010)
Dell is implementing a plan to simplify and revolutionize computer packaging that will result in the elimination of approximately 20 million pounds (10,000 tons) of packaging materials from 2008 through 2012. Read more about how Dell is revolutionizing packaging.

The Palmer House Hilton Added As Preferred Vendor (March 8, 2010)
The Palmer House Hilton was recently added as a preferred vendor for all DePaul departments to use. Please visit their preferred vendor page for more details: The Palmer House Hilton

PNC Named Campus Banking Partner (March 1, 2010)
DePaul recently announce a new agreement with PNC Bank that will provide comprehensive campus banking services beginning in May, including the introduction of PNC's Workplace Banking program to faculty and staff. 

Beginning in May 2010, PNC plans to open its first two PNC-branded locations at the DePaul Center in the Loop and at the Lincoln Park Student Center. 

For more information visit: http://banking.depaul.edu/

Demon Discount Fair (January 20, 2010)
Please join us for the 1st Annual Demon Discount Fair.  Come out and enjoy food samples and receive information from our Demon Discount partners. All attendees will get to sign up for a chance to win great raffle prizes, including 2 round-trip airfares!

Lincoln Park Campus
Wednesday, January 27, 2010
10:00 am – 2:00 pm
Student Center Atrium

TCF Bank to Close Campus Locations in February (January 18, 2010)
TCF Bank will be closing its Loop location inside the DePaul Center permanently at 5 p.m. Friday, Feb. 5, 2010, and its Lincoln Park location inside the Student Center at 2 p.m. Saturday, Feb. 27, 2010. DePaul is in the process of partnering with a new provider for campus banking services, which will be offered this spring. More information on the closures and transition can be found at http://banking.depaul.edu.

Allerton Hotel (January 15, 2010)
The Allerton Hotel is offering one in-room movie, wireless internet, and continental breakfast free of charge for all bookings made in January and February. DePaul's rate at the Allerton is $119.00-$189.00. View their preferred vendor page for booking instructions: Allerton Hotel.

Holiday Discounts Available (December 4, 2009)
Several vendors have extended special holiday discounts to the DePaul community. Please take advantage while you can:

Barnes & Noble: Staff and Faculty appreciation days! Take an additional 10% off (30% total) between December 6th - 12th on books, emblematic wear & gift items. Discount available at both the Loop and Lincoln Park campus stores.

Dell: Receive 10% to 30% off items in Dell’s online catalog. Visit www.dell.com/depaul to see all holiday discount offers.

Hershey Felder's Composer Trilogy: Complementary tickets for DePaul staff and faculty. Drury Lane Theater, December 8th - 12th. View the invitation for all details and ticket reservation instructions.

Staples: Save 10% on almost everything in-store between December 6th–12th. Click here to print the coupon..

2009 Vendor Fair a Success! (October 7, 2009)
A big thank you to the 350+ staff and faculty members who attended and the 35 vendors who participated. We hope you found the event to be helpful. Click here to see a list of participating vendors, raffle prize winners, and pictures from the event.

Support Breast Cancer Awareness with Staples Think Pink Products! (October 5, 2009)
The pink ribbon products Staples is offering aren't just great products, they also create awareness and help in the fight against breast cancer. By purchasing Think Pink items, a portion of the proceeds will be donated to support breast cancer research. Click here for more information.

FY10 Changes (June 30, 2009)
As a reminder, several changes take effect starting July 1, 2009:

  • Procurement policies have been updated, particularly in regards to after-the-fact requisitions and competitive bidding. Departments should review all the policies, which can be found on the Guides & Resources page.

  • Category codes have been reduced (from 200 to 90). The complete list can be found on the Category/Account Code page.

  • AT&T Mobility (cellular service), Travel Leaders (travel reservations) and R4 Services (records storage and shredding) begin their new contracts. Please utilize these vendors for your department needs.

ProCard Renewals (Aug 5, 2009)
As a reminder, Procurement Cards (ProCard) are set to expire on August 31, 2009.  New cards will be issued on the dates below:

    Lincoln Park Cardholders Loop Cardholders
   

Thursday, August 13, 2009
Student Center - Room 315
10am - 3pm

Tuesday, August 18, 2009
Student Center - Room 315
10am - 3pm

Tuesday, August 11, 2009
CNA 19th Floor - Procurement Services
10am - 4pm

 Wednesday, August 19, 2009
CNA 19th Floor - Procurement Services
9am - 4pm

In order to pick up your new card, a new Agreement to Accept form must be filled out and signed by both the cardholder and supervisor.

Made by Entrepreneurs Program (June 9, 2009)
Procurement Services and the Coleman Entrepreneurship Center are pleased to announce a new type of vendor classification for small businesses. The Made by Entrepreneurs is Coleman’s membership directory and features small businesses and ventures around Chicago, including many DePaul alumni and student-owned ventures.

For more information on the program visit the Vendor Relationships page or the Made by Entrepreneurs page.

2008-09 News Items

Updated Purchasing Policies(May 29, 2009)
Procurement Services recently completed a comprehensive review of all university purchasing policies, and made numerous revisions around three goals:

(1) ensure purchasing processes are as efficient as possible for budget managers;
(2) promote sound use of financial resources; and
(3) develop appropriate compliance protections.

The primary changes are related to the enforcement of bidding procedures and ending the practice of 'after-the-fact' requisitions. However, most policies were rewritten to ensure they were consistent with each other and other university policies and procedures.

These changes will become effective on July 1, 2009. For more information see the following documents:

If your department would like additional training on these policy changes please contact Procurement Services at x2-7510 or procurement@depaul.edu.

PC Buying and Leasing Guide (May 22, 2009)
Procurement Services recently released a PC Buying and Leasing Guide to help departments select computers that best meet their needs as well as the university's technology strategy.

Information on this program can be found here and in the PDF guidebook.

Fiscal Year End - Important Dates(May 21, 2009)
The current fiscal year ends on June 30, 2009. Here are some important dates to be aware of:

Thursday, June 4th Last day to enter technology and furniture requisitions in PeopleSoft
Friday, June 19th Last day to enter all requisitions in PeopleSoft
Thursday, July 2nd All invoices should be submitted to Accounts Payable
Thursday, July 2nd All request for travel reimbursement should be submitted to Accounts payable & All employee reimbursements should be submitted to the Cashier's Office
Monday, July 6th ProCard close date, all chartfield edits must be completed

General Reimbursement Form(May 21, 2009)
A new form has been created for general reimbursements. This form helps Budget Managers to meet IRS documentation requirements. There is also more space to allow for documentation of business purpose, business attendees, organization affiliations and entertainment expense justifications. The form will also automatically determine the correct mileage reimbursement rate. Click to View!

RFP Updates (May 21, 2009)
R4 Services was recently selected as the winner of the Document Storage and Shredding Services RFP. R4 will be the preferred provider for off-site file storage, shred bins, and general shredding services. More information and introduction meetings will take place soon, with official partner roll-out taking place around July 1, 2009.

Procurement Services expects decisions on the Cellular Services and Travel Management Services RFP's to be made in the next few weeks. More information will be provided once a decision is made.

Demon Discount & Diversity Vendor Showcase (May 13, 2009)
The 2009 Demon Discount and Diversity Vendor Showcase was a success! A big thank you to the 290+ staff and faculty members who attended and the 21 vendors who participated. We hope you found the event to be helpful.   Click here to view all details and see pictures from the event !

Demon Discount & Diversity Vendor Showcase (April 20, 2009)
Please join us for the 2nd Annual Demon Discount & Diversity Vendor Showcase.  This event is similar to the Vendor Fair, but features Demon Discount vendors and Minority/Woman owned businesses.  Click to view full details of the showcase!

Lincoln Park Campus
Thursday, April 30, 2009
10:00 am – 1:00 pm
Student Center - 314AB

Loop Campus
Friday, May 1, 2009
10:00 am – 1:00 pm
CNA - 406 & 406A

Staples Spring Savings (April 15, 2009)
Everyone can benefit from some extra savings — after all, every little bit counts.
Click here for your in-store coupon good for 10% off most personal purchases during Customer Appreciation Week from April 26 - May 2.

Lunch & Learn - Staples (April 12, 2009)
Please join Procurement Services and Craig Omiski, our new dedicated representative from Staples Promotional, for a Lunch & Learn session to find out more about the products and services offered through Staples Promotional.

Lincoln Park:
Monday, April 27th
12:00 – 1:00pm
Student Center, 314B

Loop:
Tuesday, April 28th
12:00 – 1:00pm
55 East Jackson (CNA), 406


RSVP by 4/24 via email to: procurement@depaul.edu (including location!)
*Not required, but encouraged so we have food for everyone!


Contract Training Presentation (March 13, 2009)
Procurement Services and the Office of the General Counsel recently held a presentation on contracting for goods and services at DePaul. The joint presentation covered contract law basics, requisition process, competitive bidding, purchase order essentials, signature authority, legal review of contracts, and helpful tips for negotiating contracts. For a copy of the presentation slides and notes, please download here.

Negotiation Tips Added (Feb 13, 2009)
A top 10 list of negotiation tips has been added to the Procurement Services website - tips include: listening, not accepting the first offer, responding to gambits and more. For the full list visit the Negotiation Tips page.

Contract Training with OGC & Procurement (Feb 9, 2009)
Procurement Services and the Office of the General Counsel are combining forces to help you better understand contracting for goods and services at DePaul.  The joint presentation will cover contract law basics, opening requisitions, competitive bidding, purchase order essentials, signature authority, legal review of contracts, helpful tips for negotiating contracts, and more.  Whether you’re new to contracting or a seasoned expert looking for new tips and techniques, we invite you to join us:

Lincoln Park
Wednesday, Feb. 25th
Student Center 324
10:00-11:30am

Loop
Thursday, Feb. 26th
CNA 406
2:00-3:30pm

To attend please RSVP via email to: rshoffne@depaul.edu

New Staff Member – Greg Oladipo (Feb 3, 2009)
Procurement Services is happy to welcome a new member to our team.  Greg Oladipo is a new part-time staff member responsible for technology development and website administration – including the Salvage Store, Demon Discounts and Procurement Services websites.

Greg is originally from Houston, Texas and he has a B.S. in Computer Graphics and Animation from DePaul.

ProCard Commenting - Best Practices (Jan 23, 2009)
Procurement Services has put together a best practices guide and examples of common ProCard purchases and how to best comment them in Pathway to meet both IRS guidelines and university policy. The document is incorporated into the ProCard Handbook and as a stand-alone document.

Corrigan Moving Services - Lunch & Learn (Jan 27, 2009)
DePaul Procurement Services recently established a partner agreement with Corrigan Moving Systems (United Van Lines) to provide departments and individuals with moving assistance.

Please join us for a Lunch & Learn session where you can hear about the services and solutions offered by Corrigan Moving System, and have a chance to meet DePaul’s dedicated account representative. 

In addition to a short presentation and time for questions and answers, lunch will be provided. For more information, click here to see the PDF announcement.

When:
Friday, February 13th
12:00 – 1:00pm

Where:
55 East Jackson,
19th Floor Conference Room

RSVP via email to: procurement@depaul.edu
*Not required, but encouraged so we have food for everyone!

Two new Demon Discounts Vendors (Jan 10, 2009)
Procurement Services recently added two new vendors to the Demon Discounts program:

Vendors Help Support Christmas at DePaul (Jan 3, 2009)
Procurement Services would like to thank our vendors who graciously provided support for the 2008 Christmas at DePaul:

Changes to InterCall Fees (Nov, 2008)
Intercall, DePaul's preferred vendor for audio conferencing, is the largest dedicated conferencing service provider in the world.

After October 1, 2008, a Universal Service Fund (USF) charge will be applicable to all billed audio usage, regardless of the origination or destination countries of the attendees. This includes all associated audio conferencing feature usage and applicable service fees. Users will now see a new line item in the 'Detailed Version' of the standard invoice separating Federal, State, Local Taxes and Fees on your statements.

For more information about these charges, click here.

University Salvage Store Launches (Sept 1, 2008)
The University Salvage Store launched late last week. The store offers items that DePaul University no longer needs or uses. Some of the current items include:

  • Computers and laptops
  • Flat screen monitors
  • Cell phones, blackberrys and PDAs

So if you're looking for a great deal, check out http://www.universitysalvage.com.

Mileage Reimbursement Increase (July 1, 2008)
Beginning July 1st, 2008, the vehicle mileage rate will be raised to 58.5 cents per mile. This amount should be used for any vehicle mileage occurrence on or after July 1st, 2008. All questions should be directed to Accounts Payable.