SALVAGE PROGRAM

The Salvage Program provides a way for university departments to safely and efficiently dispose of unneeded equipment. All assets purchased with university funds or obtained by a department because of its connection to DePaul (i.e., donations or grants), are the property of DePaul University and the university holds responsibility for their disposal.

Procurement Services acts as the clearinghouse for evaluating an item's worth and ultimate disposition when an item is no longer needed by a department. Departments are not authorized to dispose of their own equipment.

The program includes:

• Types of Equipment Accepted and Not Accepted
• Salvaging Donated Items
• Salvaging Grant Purchases
• Toner Recycling Program
• Methods of Disposal

To begin the salvage process, departments must fill out the Asset Disposal form detailing the items they wish to dispose of. This form is then sent to Procurement Services for review.

Types of Equipment
Items no longer needed are evaluated by Procurement Services to determine the appropriate method of disposal through the Salvage Program.  Typical items that may be disposed of through this program include:

• Artwork
  All artwork must be disposed of in accordance with the University Art Museum Deaccession policy.  Artwork not maintained by the University Art Museum may be submitted through an Asset Disposal form and Procurement will work with them to ensure it is properly handled.
  
  
• Audio/Video Equipment
  Audio/video equipment (e.g. televisions, DVD players, cameras) must be disposed of through the Salvage Program.
  
  
• Cell Phones
  All cell phones (e.g. cell phones, smart phones, PDA’s) must be disposed of through the Salvage Program.  Desk phones (e.g. Meridian, Nortel land-line phones) should be salvaged through Information Services
  
  
• Computers and other technology
  All technology purchases (e.g. computers, printers) must be put through the salvage program.  Procurement will ensure that any sensitive data is erased prior to disposal.  Note that all leased equipment must be returned to the leasing company and should not be salvaged.
  
  
• Furniture and Appliances
  Departments with unneeded furniture items should contact Facility Operations first to see if it can be reallocated.  If there is no need for the furniture within the university, an Asset Disposal form can be filled out and the furniture disposed of through Procurement Services.
  
  Regardless of the above, Facility Operations is authorized to reallocate, store, or dispose of unneeded furniture.
  
  
• Vehicles
  All vehicles must be disposed of through the Salvage Program.
  
  
• Other Equipment
  If you are unsure about how to properly dispose of equipment, contact Procurement Services.

Small office supplies (e.g. binders, staplers, pens) can be disposed of per department procedures.  They are not required to go through the Salvage Program.

Salvaging Donated Items
All items that were donated to the university should be marked as such when filling out the salvage form.  Either the disposing department or Procurement Services will check with the Tax Manager in the Controller’s Office prior to disposing of such items, as there may be tax reporting obligations.

Salvaging Grant Purchases
All items that were purchased on a grant should be marked as such (with the grant number) when filling out the salvage form.  Procurement Services will work with Restricted Accounting or the Office of Sponsored Programs and Research to ensure proper disposal methods.

Toner Recycling Program
Procurement Services maintains relationships with vendors who pay for used printer toner cartridges. As a result, DePaul University is eligible to receive funds for the toner we recycle.

To participate in this program, simply follow these steps:

1. Place your used cartridge in the container that your new cartridge arrived in
2. Interoffice it to "Distribution Services - Loop Campus"

Procurement Services receives a check for all returned cartridges about once a month totaling about $1,000-$2,000 per year.  These funds are then put into the general scholarship fund with students reaping 100% of the benefits.

Methods of Disposal
Once received, Procurement will review the items and determine the appropriate method of disposal based on the item's nature, condition, and estimated value. Common methods of disposal include:

• Reallocation to another department within the university
• Sale via the online University Salvage Store
• Donation to an appropriate non-profit charity
• Discard or recycled in a manner consistent with local, state and federal guidelines.

Departments are not at liberty to sell, donate, or discard equipment or assets without the prior authorization of Procurement Services. Inappropriate methods of disposal include:

• Placing items in the trash
• Taking equipment or assets home for personal use
• Giving items to students or faculty or staff members
• Donating equipment or assets without appropriate approval
• Selling equipment to faculty, staff, or students without appropriate approval