Financial Affairs
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DOMESTIC TRAVEL



Domestic Travel

International Travel

ProCard Program
Training Programs

Procurement Services is responsible for providing general assistance with the travel procurement process. This includes establishing and maintaining preferred vendor relationships and other travel-related assistance.

Travel Guidelines

Airfare
Departments ordering airfare should pay via the ProCard whenever possible or with personal funds and requesting a reimbursement afterwards.

Please note that grant funded travel MAY NOT be paid with the ProCard. Departments utilizing grant funds to pay for airfare should make payments out of pocket and submit a reimbursement request. Additionally, many grants have restrictions on what airline carriers they may use (e.g. only US based airlines). Please check with OSPR or the grant agreement before ordering any airline tickets.

Car Rentals
DePaul currently has several preferred vendors providing car rental service. These vendors offer discounts to the university which help to defray total travel expenses. To view these vendors please visit the Preferred Vendors page.

Conference Registration
Conference registration may be paid via a university ProCard or through a voucher payment request.

Hotels
DePaul currently has several preferred vendors providing hotel services. These vendors offer discounts to the university which help to defray total travel expenses. To view these vendors please visit the Preferred Vendors page

Personal telephone calls made while away are reimbursed at the discretion of the appropriate budget manager. Please check with your budget manager to determine the policy for your specific area.

Mileage Reimbursement
DePaul reimburses on a per-mile basis for employees using their own car on university business. This reimbursement covers gasoline, routine expenses (regular maintenance, insurance, etc.) and non-routine expenses (tires, repairs, etc.)

Since this per-mile charge includes gasoline, you cannot request separate reimbursement for fuel charges.

Other Expenses
Other personal expenses incurred while away (magazine purchases, movie tickets/fees, club fees, etc.) are not reimbursable.