Financial Affairs

PROSPECTIVE VENDORS

DePaul University seeks to engage in strategic partnerships when there is an appropriate fit between the University and the supplier. DePaul is committed to high standards of community service, and as such, vendors are crucial in assisting the University to achieving its mission.

When possible, DePaul seeks to work with vendors who align with the universities mission and selection philosophy, listed below.

There are several categories of vendors utilized by the University:

  Vendors and Contractor Selection Philosophy
Following the model of St. Vincent de Paul who consistently recognized and respected the dignity of each person, DePaul strives to maintain this same recognition and respect for the human person in all of its contractual relationships with service providers. Like many other universities, DePaul frequently relies on business partners to provide the necessary goods and services required to run a modern university in a cost-effective manner so that the university can fulfill its educational mission and objectives. DePaul seeks to ensure - to the best of its knowledge and abilities - that no business partner engages in practices that undermine basic standards of human dignity.

In service to its multi-faceted mission, DePaul expects that all business units that enter into contractual relationships on behalf of the university will take the following principles into consideration:

Mission Driven - DePaul will seek business partners that best enable it to pursue its primary educational mission, strategies, and objectives. Contractual relationships with business partners should enhance DePaul's capacity to provide a high quality educational experience in a competitive higher education marketplace. As such, all business units must be prudent stewards of the resources under their care.

Compliant - DePaul will seek business partners that agree in writing to comply with all applicable international, federal, state, and local laws, regulations, codes, ordinances, and agreements designed to protect workers and consumers, prevent discrimination, and protect the environment.

Socially Just - DePaul will seek business partners that share its commitment to human rights and social justice, as reflected in the Ten Principles of the United Nations Global Compact.* Businesses should support and respect the protection of internationally proclaimed human rights and make sure they are not complicit in human rights abuses. Businesses should uphold the freedom of association and the effective recognition of the right to collective bargaining, eliminate all forms of forced and compulsory labor, effectively abolish child labor, and eliminate all forms of discrimination in respect of employment and occupation. Furthermore, businesses should work against corruption in all its forms, including extortion and bribery.

DePaul will seek business partners that share its commitment to establish a living wage and a diverse workforce. Compensation packages, including wages and benefits, provided to all workers should promote the dignity of each person, providing the basic conditions for human flourishing. When possible, DePaul will prefer service providers who have established or are actively working to establish, at a minimum, a living wage.** DePaul respects and acknowledges the autonomy of the labor negotiation process for workers represented under collective bargaining agreements and this philosophy is not intended to supplant those agreements. DePaul will seek business partners that share its commitment to diversity, as evidenced by policies that promote diversity in the workplace.

Environmentally Responsible - DePaul will seek business partners that share its commitment to environmental stewardship. Beyond meeting minimum compliance requirements, businesses should support a precautionary approach to environmental challenges, undertake initiatives to promote greater environmental responsibility, and encourage the development and diffusion of environmentally friendly technologies.

* DePaul University is an academic partner to the UN Global Compact. For more on the Ten Principles see http://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/index.html

** DePaul University's definition of the living wage for full time employees is based on the U.S Department of Health and Human Services' definition of the poverty guideline for a family of four divided by 2,000 hours. However, DePaul also recognizes that there is no single, universally accepted definition of a living wage in the international community. Beyond definition, DePaul upholds Roman Catholic social teaching that wages for all employees must not violate the dignity of the human person and ought contribute to human flourishing.

  Preferred Vendors

Preferred vendors provide university-wide goods and services through a contracted relationship.  These vendors offers a great deal of value to the university, and in many cases partner in strategic initiatives that extend beyond a typical Business-to-Business relationship. 

Procurement Services regularly promotes preferred vendors to the university community, who are highly encouraged to use these vendors for their purchasing needs. Promotion takes place through a variety of means including web, e-mail newsletters, training programs, meetings with targeted areas and more.

Becoming a Preferred Vendor
DePaul University evaluates vendors based on the value they provide the university.  This value is defined as the highest combination of the following:

  • Ability to offer high quality products and services that impact a large percentage of the university community
  • Discounted pricing (base price, warranty, shipping)
  • Ease of use (ordering, billing, reporting)
  • Strategic partnerships (partnerships, scholarships)
  • Financial incentives (rebates, signing bonuses)
  • Company ownership (e.g. alumni owned, minority owned) and stability
  • Billing terms
  • Other value-add activities

In most cases, preferred vendors are selected by a bid process or through their membership in the E&I  purchasing co-op.  However, in rare cases Procurement may waive the bid process and negotiate with a single vendor.

if you believe your company is a good fit as a preferred vendor, please complete the New Vendor Solicitation Form.

Please note that in most cases, Procurement will not negotiate a preferred vendor agreement based off an unsolicited request. However, documents are kept on file until a bid process or other need for that category comes up.


 Women and Minority Owned Vendors

In support of creating a diverse and representative vendor base which reflects DePaul’s commitment to equal opportunity, Procurement Services maintains a listing of minority and women owned businesses that have been utilized in the past as well as instructions on how to search the vendor database.

If your organization is women or minority owned and has done past business with the university, it should be flagged in the system. If you feel you are not or wish to check the status please contact Procurement Services at procurement@depaul.edu.


 Departmental Vendors

If your products or services fall into an area outside of Procurement's responsibilities, Procurement will forward materials on to the appropriate department for review. The department will then determine if they wish to follow-up with the vendor directly.

if you believe your company is a good fit as a departmental vendor, please complete the New Vendor Solicitation Form.

Vendors should not contact departments directly but rather send materials only to Procurement Services.


 New Vendor Processes & Other Requirements

Procurement Services or Accounts Payable must approve all new suppliers before they are permitted to conduct business with the University. All new suppliers will be required to complete a Vendor Information Form. New suppliers will be approved after all information has been independently verified. The University will not issue purchase orders to new suppliers, nor pay invoices from new suppliers until the New Supplier Authorization Process has been successfully completed.

Suppliers are continuously evaluated on the basis of pricing, service & quality, efficient transaction processing, and the long-term strategic goals of the University. Suppliers that meet and exceed the performance criteria established by Procurement Services will maintain their vendor status. Suppliers that do not meet the performance criteria established by Procurement Services may be placed on probation or banned from conducting business with the University.

Terms and Conditions
To view the university's standard terms and conditions please click here.

Billing and Payment
All invoices should be sent to the Accounts Payable department at:

DePaul University
Accounts Payable - Suite 1900
1 East Jackson Boulevard
Chicago, Illinois 60604

DePaul's payment policy is Net-30 from receipt of invoice. To check on the status of your payment contact Accounts Payable at (312) 362-5336.


 Demon Discounts

Procurement Services runs the Demon Discounts program, designed for personal purchases. Information for vendors wishing to do business via the Demon Discounts and Demon Express programs can be found at the discounts website.