Financial Affairs

EMPLOYEE TAX INFORMATION

Employee tax withholding information is accessible in BlueSky and can be updated at any time. You can file a new Form W‐4 any time your tax situation changes by navigating to the W‐4 Tax Information page. For specific details regarding the Form W‐4, please refer to the state and federal instructions available at www.irs.gov and www.tax.illinois.gov, and your local city or state government website.

Employees will automatically be taxed, for state purposes, based on their home address on file with the University. Confirm that your address is updated in BlueSky by navigating to Me> Personal Info> Contact Info. At any time your address changes, you may update your home address here and the state tax jurisdiction will follow. Employees who are residents of a state other than Illinois but work on campus will need to contact Payroll to record the appropriate state tax jurisdiction.

If you are a resident of a reciprocal state (Iowa, Kentucky, Michigan, or Wisconsin), please contact the Payroll Department to complete Form IL‐W‐5‐NR (Employee’s Statement of Nonresidence in Illinois) and make sure that your nonresidence in Illinois is recorded by the Payroll Department in BlueSky.

All employees who are not U.S. citizens or permanent resident aliens should contact Payroll in order to complete the appropriate tax documents. Payroll Services can be contacted at 312-362-8692 or payroll@depaul.edu.

For detailed instructions on updating W-4 information in myBlueSky, please refer to the W-4 Information Sheet.

Please refer to these instructions for active employees accessing Form W-2 in BlueSky.

Taxable Tuition Waiver FAQs

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Is it possible that the tax withholding will result in a significant decrease to my net pay during the pay periods in which taxation of tuition waivers is applied? [+] [--]


INTERNATIONAL VISITORS TAX INFORMATION
Scheduling an Appointment with Payroll
As part of the hiring process, International students, faculty, and staff will need to schedule an appointment with Payroll to fill out the appropriate tax forms.

Foreign employees should meet with a payroll representative each year to ensure they are being taxed correctly and that any changes in treaty benefits are given to the employees. To schedule an appointment please contact Payroll.

What to Bring on the day of your Appointment
Payroll appointments take up to 30 minutes and are done during normal business hours. The following documents should be brought to the meeting:

 

For questions, contact Payroll.